Windham's WNESU Board Minutes 3/4/20 page

WNESU Board Minutes 3/4/20

WNESU Board Minutes for March 4, 2020
Posted on 03/09/2020
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WINDHAM NORTHEAST SUPERVISORY UNION Board of School Directors
Special Meeting
Wednesday, March 4, 2020
@ WNESU Central Office @ 6:30

 (Minutes, Draft, Subject to Approval)

 

 

Voting and Non-Voting Members in Attendance:  David Clark, Deborah Wright, Cheryl Charles, Molly Banik, Lyn Morgan, Charles Chase, Jason Benson, Priscilla Lambert, Rick Holloway, Jessa Westclark

 

Others in Attendance:  Chris Pratt, Fact TV, Mary Lou Massucco

 

1.  Call to Order:  David Clark called the meeting to order at 6:30 pm.

 

2.  Consider Adjustments/Amendments to Agenda:  

 

3.  Communications, Public Comments:

 

Mary Lou Massucco: asked a question about 403b transfers.  Ms. Massucco said that she read in paper that she has not received any reimbursement and asked what is the process for getting information about losses and recouping losses?

 

Chris Pratt:  said that funds were dispersed to 8 people who would have seen a gain on their 403b accounts.  Specific questions about individual 403b accounts should be directed to TDAmeritrade, or one can call Jo Ellen in the business office to find out if there was a loss or a gain on an account. The spreadsheet provided by TDAmeritrade has all staff members’ names on it so it can’t be distributed to all employees.

 

4.  Executive Session:


      a. Superintendent’s Evaluation/contract:

 

Rick Holloway moved to enter into an executive session to discuss a contractual matter the premature public knowledge of which would place the board and any individuals concerned at a substantial disadvantage

 

Priscilla Lambert seconded.

 

The motion passed.

 

The board entered into executive session at 6:45 pm.

 

No action was taken.

 

The board entered into open session at 7:00 pm.

 

5.  New Business for Discussion/Action:

 

            a. Act on Contract Request: No action was taken.

 

      b. Review advice of council: David Clark read a letter from Lynn Lynn Blackman & Manitsky, P.C. that was written in response to a question about deposing employees in connection with a proposed investigation.  Mr. Pietro J Lynn recommends engaging in interviews rather than depositions, as depositions are typically only taken in litigated cased.  Mr. Lynn made reference to the ‘Garrity’ case as precedent for requiring employees to cooperate with such interviews.

 

Priscilla Lambert moved to rescind the following motion made on 2/26/20:

 

“Priscilla Lambert moved to direct the superintendent to engage with legal counsel to take depositions.”

 

Charles Chase seconded.

 

The motion passed.

 

Priscilla Lambert moved to direct the superintendent to engage with legal council to conduct interviews as advised by counsel, Lynn Lynn Blackman & Manitsky LLC.

 

Charles Chase seconded.

 

The motion passed.

 

6.  Unfinished Business for Discussion/Action:

 

            a. Update on Business Office Matters (executive session):  Chris Pratt discussed workflow and duty changes.  In an effort to move the business dept in a more efficient direction changes have been made. As of right now, Teresa Taylor will be moving from accounts and payroll to business manager, Jo Ellen Barton will continue duties with payroll.  Nicole Barnett moved from the full time receptionist to part time payroll and human resources.  Mr. Pratt discussed other changes. Requisitions are being taken away from Marlene so that she can assist with other issues.  Dr. Carey will take over grant requisitions. Shawna Coutu will be focusing her work on food service.  RHR Smith will be working with us on the transitions and getting the business office caught up in regard to the current audit.  Mr. Pratt reached out to see if a mentor could come in to work with Teresa.  A few interviews have taken place to replace the staff accountant.  There are some procedures that need to be updated and others that need to be created and put in place. 

 

Rick Holloway moved to enter into an executive session to discuss a personnel matter the premature public knowledge of which would place the board and any individuals concerned at a substantial disadvantage. 

 

Priscilla Lambert seconded.  

The motion passed. 

 

The board entered into executive session at 7:22 pm.  

 

The board entered into open session at 7:49 pm.

 

7.  Questions and Answers: 

 

Ronda Williams: asked, will Edie Cole be returning before her retirement date?

 

Chris Pratt: said that he is unsure at this point.

 

8.  Director’s Comments:

 

Cheryl Charles: said that there are questions being asked about the response to the Corona Virus outbreak.  Can this be addressed at some point? 

 

Chris Pratt: thanked Ms. Charles for bringing up the issue and passed around to board members what was posted to the website and provided to administrators.  Mr. Pratt said that all this information would be provided to parents.  We are putting out these measures to be proactive but hopefully we will not need to use them.  Mr. Pratt asked that all please take time to go through and click on all the links, there are a lot of great resources for families.  Things are changing on a regular basis, but at this time there are no cases in WNESU.  Each school administrator is the point of contact.  The VT safety guides have forms and checklists for infectious diseases that we can follow.  The information is provided by the state so that we know what to do and who to call but we can also have a more fluid document that can be changed to reflect the concerns that are more specific to each school community.  This is a work in progress.  WNESU is taking the matter seriously and we will be taking whatever measures we need to as the situation develops.

 

Rick Holloway: welcomed Jason to the Rockingham board, and said that he is ready for another year.

 

Priscilla Lambert: thanked Chris Pratt for putting the procedures in place in the business office.  

 

9.  Adjournment:  The meeting adjourned at 7:50 pm.

 

Respectfully Submitted,

Josh Aberman

 

 

 

Board Clerk,   ___________________________

 

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