Windham's SU Special Meeting Minutes for 2/26/20 page

SU Special Meeting Minutes for 2/26/20

WNESU Special Meeting Minutes for February 26, 2020
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WINDHAM NORTHEAST SUPERVISORY UNION Board of School Directors          Wednesday, February 26, 2020

Bellows Falls Union High School @ 6:00 p.m.

(Special Meeting)

 

Voting and Non-Voting Members in Attendance:  Jack Bryar, Rick Holloway, David Clark, Molly Banik, Cheryl Charles, Lynn Morgan, Jessa Westclark, Charles Chase, Lynn Morgan, Colin James, Priscilla Lambert, Deborah Wright, Molly Banik,

 

 Others in Attendance:  Lily Hart, Ronda Williams, Brattleboro Reformer, FactTV

 

1.  Call to Order:  The meeting was called to order at 6:07 pm by the board chair David Clark.

 

2.  Consider Adjustments/Amendments to Agenda:

 

            a.  Executive Session was added, and 7b was moved to follow the Executive Session   without objection.

3.  Communications and Public Comments: 

 

4.  Review and Approve the Board Minutes for January 22, 29 & February 5, 2020:

 

Jack Bryar moved to approve the board minutes for January 22, 29, and February 5, 2020 with corrections.

Cheryl Charles seconded.

 

            a.  Corrections/Amendments:

 

                        i.  For the Minutes of 1/29. Page 1, 4a, Update on Payroll Matters, Questions for Teachers: “Mr. Pratt also said that he was made aware bout the issue with 403 transfers in November,” is incorrect.  Mr. Pratt was unaware of issues around 403 until the morning of January 22nd.  Mr. Pratt made this clear at a previous meeting. 

 

                        ii.  For the Minutes of 1/22:  the figure related to the reduction to SU budget is incorrect, the correct figure is 265,000-dollars.

 

The motion passed.

 

5.  Policies:  None

 

6.  Reports:

 

            a.  Superintendent/Assistant Superintendent:

 

                                i. WNESU Office Report: Chris Pratt began an update about concerns that have been expressed throughout the SU by saying that checks were found to be submitted quarterly instead of bi-weekly, and that this practice has been changed.  Checks will be paid electronically, if they need to be printed they will not be printed until such time that they need to be.  Mr. Pratt gave an update regarding the withholding of payments that were not filed within the 7-day timeframe. On 2/14 5 employees had extra insurance deductions taken out from their checks, they were direct deposits and were able to be corrected in a timely matter.  The majority of 403b transfers did not result in a loss. 5-8 people saw losses in 403b investments.

 

 

            b.  Business Manager – Financial:  No report.

 

c.  Committees:  See SU Business Office Analysis Committee to follow an executive session.

 

7.  New Business for Discussion/Action, if any:
           

            a. Approve Loan for 2017 Dodge Grand Caravan:

 

Deb Wright moved to approve a loan of 17,500-dollars for the purpose of paying for a Blue Bird bus.

Cheryl Charles seconded.

The motion failed.

            b. Act on the Recommendation of the SU Business Systems

Analysis & Audit Committee:  to follow an executive session.

 

8.  Other/Old Business for Discussion/Action, if any:

 

            a. Bussing/Committee Update:  none

 

            b. Status of Ed Finance Software:

            c. Update on Business Office Management Report: Chris Pratt gave an update, the independent report was completed last week and it was posted to the website.

 

9.  2019-2020 Appointments, if any:  none

 

10.  Questions and Answers: none

 

The board entered into recess at 7:00 pm for the purpose of the BFUHS Annual Meeting being called to order.

 

The WNESU meeting was called back to order at 7:55 pm. 

 

11.  Executive Session:

            a.  Business office personnel/ legal matter Negotiation of Superintendent Contract:

 

Jessa Westclark moved to enter into executive session to discuss a business office personnel matter and a legal matter the premature public knowledge of which would place the board and any individuals concerned at a substantial disadvantage and invited the appropriate administrators to attend.

Lyn Morgan seconded.

The motion passed.

 

The board entered into executive session at 7:56 pm.

 

Following discussion…

 

Priscilla Lambert moved to direct the superintendent to engage with legal counsel to take depositions.

Deborah Wright seconded.

The motion passed unanimously.

 

The board came out of executive session at 9:15 pm.

 

 

12.  Director’s Comments:

 

Deb Wright: said that it is a busy night and encouraged the public’s attendance at the BFUHS annual meeting

 

Colin James: echoed Bed Wright’s comments.

 

Jack Bryar: encouraged a win from the BFUHS basketball team.

 

Molly Banik: Go-Terriers-Go!

 

Jessa Westclark:  said regarding the request for a loan to purchase a bus that on Sept 25, 2019 the minutes previously approved a used bus.  However, it was sold before we could get back to them.  Stan Budzick reported that he would not buy the bus and asked if we could buy a 7-passenger van with the money that was put aside for that bus.  Andrew Haas said that it would benefit the Sped dept to do so.  Deborah Wright moved to approve the purchase of the 7-passenenger van.  Cheryl Charles asked if we need a bus?  Stan said that the small bus that we have would last another year.

 

13.  Agenda Items for Next Board Meeting:  No discussion

 

14.  Date of Next Meeting: March 25, 2020 (reorganization meeting)          

 

15.  Adjournment:  The meeting adjourned at 9:15 pm.

 

Respectfully Submitted,

Josh Aberman

 

 

Board Clerk,  __________________________

 

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